Effective team communication is crucial for businesses, especially in today’s remote working environment, and in increasingly competitive scenarios where there’s no room for labour duplication.

Utilising effective team communication tools companies can enhance collaboration, productivity, and cohesion among colleagues.

The million £ question

But which, exactly, are the best business tools? These are SOSL’s most popular recommendations:

  1. Slack:

    Slack is a widely used messaging and collaboration tool that allows teams to communicate in channels, share files, and integrate with other tools. Slack is very easy to use and suits every level of employees.

  2. Microsoft Teams:

    Teams is a collaboration platform that combines chat, video meetings, file storage, and app integration, providing a comprehensive solution for remote teams.

  3. Zoom:

    this popular video conferencing tool enables teams to have virtual meetings, share screens, and collaborate in real-time.

  4. Google Workspace (formerly G Suite):

    Google Workspace offers a suite of productivity tools including Gmail, Google Drive, Google Docs, and Google Meet, facilitating seamless collaboration and communication.

  5. Trello:

    Trello is a project management tool that uses boards, lists, and cards to help teams organise and prioritise tasks, assign responsibilities, and track progress. It is particularly well used by companies operating in construction and property.

  6. Asana:

    Asana is another project management tool that allows teams to create and manage tasks, track projects, set deadlines, and communicate within the platform.

  7. Jira:

    Jira is primarily used for software development teams, enabling project tracking, issue management, and agile development methodologies.

When it comes to enabling teams to collaborate on shared projects, generic management tools like Trello, Asana, and Jira are highly effective. These provide features such as task assignment, progress tracking, document sharing, and communication within the project context.

The business (and social) benefits of working cohesively as a team are well documented; there are literally 1000s of management books, papers and courses devoted to the thorny topic. Our quick summary:

Working well together impacts the bottom line

  1. Diverse Perspectives:

    When team members collaborate, they bring their unique skills, knowledge, and perspectives to the table. This diversity fosters creativity and innovation as different ideas and viewpoints are shared, leading to better problem-solving and decision-making.

  2. Enhanced Productivity:

    Effective team collaboration leads to increased productivity. By leveraging the strengths of each team member, tasks are delegated appropriately, resources are shared efficiently, and progress is tracked collectively. This shared responsibility and accountability ensures projects move forward smoothly and efficiently.

  3. Improved Communication:

    Team collaboration tools provide platforms for seamless and real-time communication. This enables team members to stay connected, exchange information, seek clarification, and provide timely feedback. Clear and open lines of communication prevent misunderstandings and ensure everyone is on the same page.

  4. Increased Efficiency:

    Collaborating on shared projects allows team members to streamline workflows and eliminate redundancies. By coordinating efforts and leveraging each other’s expertise, teams can accomplish tasks more efficiently, saving time and effort.

  5. Employee Engagement and Satisfaction:

    Working collaboratively in a cohesive team fosters a sense of belonging and camaraderie. It enhances employee engagement and job satisfaction as colleagues feel valued, supported, and involved in decision-making processes. This, in turn, leads to higher retention rates and a positive work culture.

  6. Professional Development:

    Collaboration provides opportunities for continuous learning and professional growth. By working closely with other team members, individuals can acquire new skills, gain exposure to different areas of expertise, and expand their knowledge base. This personal development benefits both the individual and the organisation.

  7. Adaptability and Resilience:

    Collaborative teams are more adaptable and resilient in the face of challenges. When teams work cohesively, they can adapt to changing circumstances, embrace new ideas, and overcome obstacles together. This flexibility ensures that the team can navigate uncertainties and achieve success even in dynamic business environments.

Management tips to promote team cohesion and collaboration:

  • Foster open communication:

    Encourage team members to share their thoughts, ideas, and concerns openly. Create channels for regular and transparent communication. Pizza Wednesday anyone?

  • Set clear goals and expectations:

    Define objectives and provide clarity on roles, responsibilities, and project outcomes. Ensure team members understand what is expected of them.

  • Promote trust and psychological safety:

    Establish a safe and supportive environment where everyone feels comfortable expressing their opinions, taking risks, and learning from mistakes.

  • Encourage collaboration:

    Provide opportunities for collaboration, such as team meetings, brainstorming sessions, and cross-functional projects. Foster a sense of camaraderie and teamwork.

  • Recognise and reward teamwork:

    Acknowledge and appreciate team members’ contributions and achievements. Celebrate successes collectively.

  • Invest in team building:

    Organise team-building activities to strengthen relationships, build trust, and improve communication.

  • Embrace technology:

    Utilise appropriate collaboration and communication tools to facilitate efficiencies – maybe share the above software list for team discussion.

For extra tips and assistance, please call the expert team at Serviced Offices South London to discuss your business needs. We look forward to hearing from you.